Home
indian journal of urology
     
  RULES AND REGULATIONS OF “INDIAN JOURNAL OF UROLOGY”  
     
    ARTICLE - I  
    PREAMBLE  
       
    SECTION – 1:  
   
The “Indian Journal of Urology” has been established in pursuance of one of the objectives of the “Urological Society of India” namely to promote publication of scientific literature pertaining to urological practice and research (vide Article-3 of the constitution of the Urological Society of India).
  
    SECTION –2:  
   
As per Articles 13(c) and 13 (d) of the above Constitution, the Journal was established and is functioning. The first Editorial Committee comprising of ten members was duly nominated by the Council of the Urological Society of India. The members were:
  
    1 Dr.B.N.Colabawalla (Chairman)  
    2 Dr.C.Chinnaswami  
    3 Dr.H.S.Bhat  
    4 Dr.S.Man Singh  
    5 Dr.K.C.Gangwal  
    6 Dr.A.Ranganadha Rao  
    7 Dr.A.G.Phadke  
    8 Dr.M.S.Rao  
    9 Dr.P.Venugopal  
    10 Roy Chally  
   
Dr.Mahendra Bhandari was entrusted with Editorship of the Journal. Dr.Santosh Kumar is the Editorial Secretary.
  
    SECTION- 3:  
   
As per directive in Article 13 (d) of the Constitution of the Urological Society of India, the above mentioned Editorial Committee has formulated the Rules and Regulations for the functioning of the Journal as hereafter laid out.
  
       
       
    ARTICLE –II  
    TITLE AND OFFICE  
       
    SECTION –1 :  
    The name of the Journal shall be “Indian Journal of urology” (herein after referred to as “the Journal”). Each issue of the Journal shall bear the sub-title – “Journal of the Urological Society of India”.  
    SECTION-2 :  
   
The registered office of the Journal will be situated as decided by the Editorial Committee and can be subject to change from time to time at its description.
  
       
       
    ARTICLE –III  
    EDITORIAL COMMITTEE  
       
    SECTION-1:  
    Composition : The Editorial Committee shall comprise:  
         
    1 Officers of the Journal viz. the Chairman, Editor and Treasurer.  
    2 Three ordinary members of the Executive Committee.  
    3 The President, President-Elect and Honorary Secretary of U.S.I. shall be ex-officio members.  
    4 There shall be a minimum of fifteen and a maximum of thirty members of the Editorial&nbsp Committee, including the officers and ordinary members of the Executive Committee, but excluding the ex-officio members.  
    5 Members of the Editorial Committee shall be full members of U.S.I.  
    6 Save and except to a maximum of two from the associate members of the society.  
    SECTION-2 :  
    Election of Members of the Editorial Committee  
    The members of  the Editorial Committee shall be elected by the Council of the U.S.I. after inviting nominations for the same.  
    SECTION-3 :  
    Powers and Duties :  
    1 The Editorial Committee shall be responsible for the overall control and management and for all matters of policy affecting the Journal.  
    2 Subject to the above the day to day management and conduct of the finances of the Journal shall be delegated to an Executive Committee elected from amongst the members of the Editorial Committee.  
    3 Besides the publication of the Journal, the Editorial Committee may at its description publish other scientific and learned works relating to urology with the consent of the Council.  
    4 The Editorial Committee shall recommend the increase in the number of members to the Council of Urological Society of India from time to time to enlarge the membership, subject to a maximum of thirty elected members.  
    5 Vacancies caused by retirement or resignation or from any other cause may be filled in by the Editorial Committee, provided that the minimum of fifteen elected members is maintained.  
    6 It shall be the duty of the members of the Editorial committee to scrutinize and offer comments on any literature submitted for publication in the Journal or on its behalf , if called upon to do so.  
    7 The Editorial Committee may at its description establish a Panel of advisors for the Journal. Members of such a Panel may be from outside the membership of Urological Society of India, or from abroad. Membership of the Panel shall be reviewed every three years by the Editorial Committee.  
    8 The Editorial Committee shall have the powers to establish temporary or permanent office of the Journal, with necessary fixtures, furniture and equipment and to employ such staff on such remuneration, as it deems necessary for efficient functioning of the Journal.  
    9 The Council of the Urological Society of India shall elect the officers of the Journal i.e. Chairman, Editor and the Treasurer from amongst the members of the Editorial Committee. The ordinary members of the Executive Committee shall be elected by the Editorial Committee from amongst themselves.  
    10 The Editorial Committee shall exercise powers at its description to do all such other things as may be necessary for furtherance of the objectives of the Journal.  
    11 The Editorial Committee shall have powers to fill in a casual vacancy caused in the Committee. Such members shall hold office only up to the next Annual meeting of the U.S.I. Council Meeting.  
    SECTION-4:  
    Save and except for the 10 members nominated by the Council of U.S.I. in the first instance as per Section 2 of Article I of these Rules and Regulations, the Council of the U.S.I. shall meet expeditiously to elect the other members of the Editorial Committee, on adoption of these Rules and Regulations.  
    SECTION–5:  
    Retirement of Members of Editorial Committee:  
    1 All the members of the Editorial Committee shall be liable to retire by rotation every year save and except that the first ten members nominated by the Council as per Article 1 Section 2, shall hold office for a period of five years and will be liable for retirement at the end of the fifth year as from date of adoption of these Rules and Regulations.  
    2 At the fifth Annual General Meeting of the Editorial Committee one third of the numbers of members shall retire. The members of the Editorial Committee to retire each year shall be those who have been longest in office since the appointment of last election. Between persons who became members of the Editorial Committee on the same day, those to retire shall (unless they otherwise agree amongst themselves) be determined by a ballot. In the event of the number of members of the Editorial Committee not being a multiple of three, then the number nearest to one third shall retire.  
    3 Retiring members of the Editorial Committee shall be eligible for re-election by the Council of U.S.I.  
       
    ARTICLE – IV  
    OFFICERS  
         
    SECTION –1:  
    The Journal shall have the following officers elected by the Council of the U.S.I. from amongst the members of the Editorial Committee.  
    1 CHAIRMAN - (Honorary) shall be elected for three years in the first instance. He shall be eligible for re-election annually for another three years for a total term of 6 years, if still eligible as members of the Editorial Committee.  
    2 EDITOR - (Honorary) shall be elected for five years in the first instance . At the end of four years, the future term
of service shall be discussed. He may be re-elected annually subsequently for another three years for a total term of 8 years, if still eligible as member of the Editorial Committee.		  
    3 TREASURER - ( Honorary) shall be elected for three years in the first instance and eligible for re-election annually for another three years for a total term of 6 years, if still eligible as member of the Editorial Committee.  
    SECTION-2:  
    On adoption of these Rules and Regulations, the above officers shall be elected expeditiously by the Council of the U.S.I.  
    SECTION-3:  
    1 Editorial Committee will have powers to review the functioning of the Executive Committee.  
    2 Appointment and replacements for the office bearers in case of deterioration of the quality of Journal or in case of incapability of the officers because of physical absence, or physical or mental handicaps or death will be at the descretion of the Council of U.S.I.  
    SECTION-4:  
    DUTIES OF OFFICERS:  
    1 CHAIRMAN - shall preside at all meetings of the Executive and Editorial Committees. He shall have and exercise general supervision of the affairs of the Journal. He shall perform such other duties as assigned to him by the Executive or Editorial Committee.  
    2 EDITOR - shall be responsible for the preparation and publication of the Journal in accordance with the directions offered by the Editorial Committee. He shall also be responsible for preparation and publication of any other literature accepted under the aegis of the Journal.  
    3 TREASURER - shall perform such functions and duties as hereinafter laid out in Article VI of these Rules and Regulations, and such other duties as may be assigned to him by the  Executive or Editorial Committee.  
    SECTION-5:  
    Editorial Secretary (Honorary) shall be nominated by the Editor with the approval of the Executive Committee. His term will be as the term of Editor as mentioned in Article IV, Section 1 (ii). He may also similarly nominate a second Editorial Secretary (Honorary), if necessary for the functioning of the Journal. Editorial Secretary shall be responsible for assisting the Editor. He will hold office at the descretion of the Editor subject to approval of Editorial Committee.  
         
    ARTICLE –V  
    EXECUTIVE COMMITTEE  
    SECTION-1:  
    COMPOSITION: The Executive Committee shall comprise:  
    1 Officers of the Journal as per Article IV Section (i) of these Rules and Regulations.  
    2 Three ordinary members to be elected by the Editorial Committee from amongst its elected members.  
    3 The President, President-Elect and the Honorary Secretary of the Urological Society of India shall be ex-officio members of the Executive Committee.  
         
    SECTION-2:  
    POWERS AND DUTIES:  
    1 The day to day conduct of the affairs of the Journal shall be delegated to the Executive Committee.  
    2 The conduct of all matters pertaining to finances and monies of the Journal shall be the responsibility of the Executive Committee, subject to Section 2(i) & (ii) of Article III of these Rules and regulations.  
    3 The Executive Committee shall be empowered to enter into contracts for printing, publishing, distribution and sale of the Journal, or other literature published under the aegis of the Journal.  
    4 The Executive Committee may at its descretion reimburse members of the Editorial or Executive Committee for out-of-pocket expenses incurred on behalf of the Journal.  
    5 Any casual vacancy amongst the officers or members of the Executive Committee shall be filled in by the Editorial Committee. Each member will hold office only up to the next Annual Meeting of the U.S.I. Council.  
    6 Monies accruing to the Journal which in the opinion of the Editorial  and Executive Committees are available for investment shall be so invested at the descretion of the Executive Committee, subject to the prevalent laws governing such investments.  
    SECTION-3:  
    MEETINGS :  
    1 The Executive Committee shall meet as often as the Chairman, or the Editor in consultation with the Chairman, deems it necessary.  
    2 The Executive Committee shall meet once during the year at a suitable time and place to discuss the annual report, statement of accounts and balance sheet.  
    3 The minutes of all Executive Committee meetings shall be properly recorded and submitted at the next meeting of the same.  
       
    ARTICLE-VI  
    FINANCES, ACCOUNTS AND AUDIT  
    SECTION-1:  
    The financial year shall be from 1st April to 31st March each year.  
    SECTION-2:  
    The Treasurer shall cause true accounts to be kept of the monies received or expended by the Journal and generally of all financial affairs and transactions on behalf of the Journal. The accounts shall be kept in such books and in such a manner as deemed expedient by the Executive Committee.  
    SECTION-3:  
    All receipts for monies received shall be signed by the Treasurer or in his absence by such other persons as authorized by the Executive Committee.  
    SECTION-4:  
    All monies received shall be deposited in the bank account by the Treasurer with such bank or banks as the Editorial Committee may direct. The Treasurer may retain such monies as may be required to cover day to day and petty cash expenditure.  
    SECTION-5:  
    The Treasurer and Editor shall operate the banking accounts of the Journal.  
    SECTION-6:  
    Investments of monies available for such purpose may be made at the descretion of the Executive Committee, subject to provisions of Section 2(i) of Article III of these Rules and Regulations.  
    SECTION-7:  
    The accounts and books of the Journal shall be open to inspection by members of the Executive Committee and Editorial Committee, subject to reasonable restrictions as to the time and manner of inspection.  
    SECTION-8:  
    The accounts of the Journal shall be examined and correctness of the balance sheet and statement
of accounts of income and expenditure ascertained by a qualified Chartered Accountant.		  
    SECTION-9:  
    The Auditor shall be appointed each year at the Annual General Meeting of the Editorial Committee, which shall also determine the remuneration. Casual vacancy in the office of the Auditor shall be filled by the Executive Committee.  
    SECTION-10:  
    Once every year the Executive Committee shall lay before the Editorial Committee its reports along with balance sheet and statement of income and expenditure for the preceding year, duly audited. The report and the audited accounts shall be signed by the Chairman, the Editor and the Treasurer. It should be submitted to the Council and General Body of U.S.I.  
    SECTION-11:  
    Editor will be permitted to hold an imprest account up to Rs.30,000/=  
       
    ARTICLE -VII  
    MEETINGS  
       
    SECTION-1:  
    The Editorial Committee shall hold an Annual General Meeting once in every calendar year at a time and place to be determined by the Committee, preferably at the time of Annual Conference of the Urological Society of India.  
    SECTION-2:  
    The business of Annual General Meeting shall be  
    1 To consider the accounts, balance sheet and report of the Executive Committee.  
    2 To consider any communication or audit note from the Auditor.  
    3 To appoint and fix remuneration of Auditor for the year.  
    4 To record and receive new members of Editorial Committee elected by the Council of U.S.I. in place of members who have retired.  
    5 To record and receive the officers of the Executive Committee elected by the Council of U.S.I. in place of those officers who retire.  
    6 To review in general the functioning of the Journal.  
    7 To consider any business to previous notice which shall be submitted to the Chairman 45 days before the date of the Meeting.  
    8 To elect the ordinary members of the Executive Committee in place of those who retire.  
    9 To consider any other business with permission of the Chair.  
    SECTION-3:  
    1 All other meetings of the Editorial Committee shall be termed Extraordinary General meeting.  
    2 Such Extraordinary General Meetings may be called by the Executive Committee when it deems that necessary, or by the Editorial Committee or on requisition in writing by not less than 10 members of the Editorial Committee, setting out the matters for which the meeting is to be called.  
    SECTION-4:  
    NOTICE OF MEETINGS:  
    1 All notice of Annual General Meetings or Extraordinary General Meetings shall state the business to be transacted at the Meeting. Copies of resolutions duly submitted by members shall be attached.  
    2 Twenty one days notice of every General meeting shall be given to every member at the address registered by him in the books of the Journal.  
    3 Notice of Annual General Meeting shall be given to the Auditors.  
    4 The accidental omission to give notice or the non-receipt of notice by any member or auditor shall not invalidate the proceedings of the meeting.  
    SECTION-5:  
    Chairman of General Meetings shall be the Chairman of the Journal or in his absence the President of the U.S.I. In the absence of either, the Committee shall choose another member of the Editorial Committee as Chairman for the Meeting. No business shall be transacted except election of Chairman, if needed, whilst the Chair is vacant.  
    SECTION-6:  
    QUORUM:  
    1 No General Meeting shall be deemed competent to enter upon or discuss or transact any business unless requisite quorum is present.  
    2 One third of members personally present and eligible to vote shall constitute a quorum for General Meetings.  
    3 If within half an hour from the appointed time, the requisite quorum is not present, the meeting shall stand adjourned for fifteen minutes at the same place. No quorum shall be required for adjourned meeting.  
    SECTION-7:  
    VOTING AT GENERAL MEETINGS:  
    1 Every member of the Editorial Committee shall have one vote.  
    2 Any resolution put to the vote shall be decided by a show of hands unless a poll is requested by the Chairman or any two members of  the Committee.  
    3 In case of equality of votes, whether by show of hands or by poll, the Chairman of the meeting shall be entitled to casting vote.  
       
    ARTICLE-VIII  
    CESSATION OF MEMBERSHIP OF EDITORIAL AND EXECUTIVE COMMITTEES  
    1 Members of the Editorial Board shall be nominated for a term of five years and shall be eligible for another term of 5 years.  
    2 The office of a member of the Editorial and Executive Committee shall be vacated:  
    3 If the member ceases to be a member of the Urological Society of India for whatever reasons.  
    4 If by notice in writing to the Committee, he resigns his office and membership.  
    5 If he becomes of unsound mind.  
    6 If he ceases to be in active practice in the opinion of the Editorial Committee, or reaches the age of 65 years, whichever is earlier. The above clause (iv) shall not be operative for members initially nominated by the Council of the Urological Society of India as per Section(ii) of Article I of these Rules and Regulations. They shall remain in office for five years from date of adoption of these Rules and Regulations. At the end of five years, those of such members who are over the age of 65 years or have retired from active practice, shall retire from the Editorial and/or Executive Committees.  
       
    ARTICLE- IX  
       
    CIRCULAR RESOLUTIONS  
    A resolution passed by majority of the members of the Executive Committee or the Editorial Committee as the case may be, and evidenced by writing under the hands of the members (for the time being in India) shall be valid and effectual as a resolution, duly passed at a meeting called, provided that such resolution is confirmed at a subsequent meeting of the Executive or Editorial Committee as the case may be.  
       
    ARTICLE- X  
       
    DISSOLUTION  
    If on the dissolution of the Journal there shall remain after satisfaction of its debts and liabilities any property or monies, the same shall be handed over to the Urological Society of India.  
       
       
       
       
       
       
       
 
 
   
Copyright @ 2006, Urological Society of India, All rights reserved , Creative design by Trumed Communications