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Constitution  

 

Amended USI Constitution – 2011


Amended constitution

1. Title:

The name shall be ‘The Urological Society of India’ hereafter referred to as ‘The Society’.

2. Registered Office:

The Office of the Society shall be as determined from time to time by the Council of the Society, with the provision to establish a ‘permanent’ office eventually.

3. Objects:

a) To promote high standard in the practice of Urology.

b) To associate together in one corporate body all scientific personnel actively interested in the practice of Urology in India.

c) To foster high and uniform standards of undergraduate and postgraduate training in Urology in India

d) To promote research in Urology or other disciplines for improving the practice of Urology.

e) To promote, establish or support any institution, scientific association or research organization which is directed towards raising the standards of Urological practice or teaching or research in Urology in India.

f) To promote the publication of scientific literature pertaining to Urological practice or research.

g) To endeavor to establish and maintain liaison with other associations or organized bodies, in India or abroad, whose objects are in keeping with those of the Society. 

h) To carry out any other activities which are identical or conductive to the furtherance of the objects of the Society.

4.   Membership:

Members shall be registered medical practitioners (Allopathy) and be either practicing Urology or other branches of Medicines related to Urology. There shall be following classes of members:

A.  Full Members

Surgeons holding recognized postgraduate qualifications in Urology- e.g. MCh (Urology), DNB (Genito-Urinary Surgery); or foreign qualifications in Urology equivalent to MCh or DNB recognized by MCI, and who are practicing Urological specialty in India, at the time of their election, are eligible to become full members.

B.  Associate Members

i) Qualified Surgeons in India, interested in Urology and devoting a part of their time in either practice of or teaching in Urology, are eligible for associate membership.

ii) Consultants of other disciplines of Medicine practicing in India, having post graduate qualification, and professionally related to Urology are eligible.

iii) Post-graduate students who are admitted to MCh (Urology) or to DNB (Genitourinary surgery) are eligible for Associate membership. After having the degree awarded, they will be eligible for full membership.

  Qualified Urologists residing and practicing in a foreign country are eligible.

Life Member of the Society is a person who pays his/her subscription fees for life; fee structure shall be devised by the Society. He/she may belong to the category of Full member, Associate member, or International member. His/her rights will be the same as those of the category in which he/she was elected by the Council. On a later date, if the category of his/her membership is changed by the Council, he/she does not have to pay any additional fees towards the change.

Honorary members shall be Urological Surgeons of good standing in foreign countries who have shown an interest in Urological Society of India. Their contribution to Urology in India should be of exceptional merit.

5. Mode of Election:

a) Full members:

Nominees shall be sponsored by two Full members of the Society and elected by the Council.

b) Associate members:

Nominees shall be sponsored by two Full members and elected by the Council.

c) International members:

Nominees shall be sponsored by two Full members of USI and elected by the Council.

d) Honorary members:

Nominees shall be sponsored by two members and elected by the Council.

6.   Rights of Members:

 a) Only Full members shall be eligible to vote at any Annual or Special General meeting,

b) All classes of members shall have right to attend any Scientific or general meeting of the Society.

7.   Cessation of Membership

a) Any member may resign from his membership at any time by serving a notice in writing to the Honorary Secretary. Such resignation shall not relieve the member from the responsibility to pay any dues to the Society prior to ceasing to be a member.

b) Any member whose subscription is in arrears for the first six months of the financial year and who has been duly notified in writing by the Honorary Treasurer or Secretary shall forfeit his membership. Such member may be considered for re-election upon a formal application to the Council after all the dues have been paid. The discretion of the Council shall be final in case of such re-election.

c) The Council shall have the right to terminate the membership or alter the class of any individual member, even after the election, if it is subsequently found that material facts supplied in the application were incorrect.

d) The Council shall have the powers to terminate the membership of any member who has been found guilty of unprofessional behavior or of working against the interest of the Society, provided that member concerned is offered full opportunity to present his case to the Council, and provided that in case of termination of membership, the later
 is confirmed at the Annual General Meeting by two-third majority of members present and voting.

d) The Council will have the powers to suspend a member till the next general meeting. if the member is found guilty of unprofessional behavior or of working against the interest of the Society, provided that member concerned is offered full opportunity to present his case to the Council,

e) The Council will have right to recommend,  to the general body, termination of any such member as mentioned in para d, subject to confirmation at the Annual General Meeting by the two-third majority  of members present and voting During this interval all rights of member will remain suspended.

8.   Subscription:

Life Membership:
a) Full & Associate Members: The one-time Life Membership Subscription shall be: Rs.  10,000/-
b) International members (they would receive the online subscription of IJU only; to receive hard copy of IJU, they will have to pay additional subscription fees as decided by the editor.):
Non Saarc countries - US$ 500
SAARC and OCI (Overseas Citizens of India) - US$ 250
c) Hon. Members : Nil

d) All subscriptions shall be due on election.

e) Membership fees to be changed on recommendation of the Governing Council and ratified by the General Body in future.

9. Financial year:

The financial year of the Society shall be 1st April to 31st March. The financial year shall close on 31st March every year.

10. Bank Account :

The bank account shall be operated by the Honorary Treasurer. All cheques shall be signed by two Officers of the Society of whom one shall be the Honorary Treasurer and the other either the Honorary Secretary or any other officer nominated for the year by the Council.

11.      Officers of the Society:

  1. Officers of the Society shall be the President, President-elect, Honorary Secretary and Honorary Treasurer.

 

  1. Officers of the Society shall be the President, President-elect, Honorary Secretary, Honorary Treasurer and past president

 

 

  1. No member of the Society will be eligible for election to the office of President, President- elect, Honorary Secretary or Treasurer, unless he has completed in the past one full term as a member of the Council.

 

(b) No member of the Society will be eligible for election to the office of President, President-elect, Honorary Secretary or Treasurer, unless he has completed in the past one full term as a member of the Council. A member presently serving as part of the council of any Zonal Chapter, too , will not be eligible to contest for another election till such term is completed , or, he is seeking re-election to the same post as he is holding.

c) The officers shall be elected at the Annual General Meeting from a list of suggested nominations submitted to the Council.

 d) Officers:

i)   President: The President-elect for the given year will automatically become the President for the next year. He will hold the office for one year. An election for the post of the President will be held only if the President-elect for the previous year does not wish to or is not available to take over the office of the President.
The President shall hold office from the day following the termination of Annual General meeting at which he is installed to the termination of the next Annual meeting.

ii)  President-Elect: The President-Elect shall be elected for one year. He will automatically become the President the following year. The President-elect shall hold office from the day following termination of Annual General meeting at which he is elected to the termination of the next annual meeting.

 

 

iii) Honorary Secretary: The Honorary Secretary will be elected for two years. The Honorary Secretary shall hold Office from the day following termination of Annual General meeting at which he is elected to the termination of the second annual meeting.
      

iv) Honorary Treasurer: The Honorary Treasurer will be elected for two years. The Honorary Treasurer shall hold the Office from the day following termination of Annual General Body meeting, at which he/she is elected, to the day of termination of the subsequent second Annual General Body Meeting.    

e) The President shall not be eligible for immediate re-installation. The President-Elect will automatically become President at the end of one year.

f) The Honorary Secretary shall be eligible for immediate re-election for one more term of two years, i.e. up to a maximum of two consecutive terms. Thereafter he shall be eligible for re-election after lapse of two years.

g) The Honorary Treasurer shall hold office for two years and shall be eligible for re-election for another term of two years, i.e. up to a maximum of two consecutive terms. Thereafter he will not be eligible for immediate re-election for a period of two years.

12.      Duties of the Officers:

a) The President shall preside at the Annual General meetings and at all the meetings of the Council.

b) The President-elect shall perform all duties of the President in the absence of the later or at his request. The President elect shall have such other powers and functions as may be assigned by the Council.

c) The Honorary Secretary shall look after the day to day affairs of the Society under the direction of the Council. He shall be responsible for summoning all meetings, preparing the agendas and keeping minutes of the proceedings. He shall be in charge of all files, documents, books and other papers of the Society. He shall be responsible of maintaining a register of members. He shall be responsible for formulating the annual report to be presented to the Council and the Annual General meeting.

d) The Honorary Treasurer shall be responsible for receiving all subscriptions and other dues from the members, for paying all bills and for preparing an audited statement of accounts and balance sheet annually to the Council and the Annual General meeting, He shall keep true and accurate records of all financial transactions of the Society. On request from the Honorary Secretary, he shall pay authorized bills of the Secretary. He shall be responsible for notifying all members regarding their dues to the Society.

13.      Council:

A. The Council of the Society shall consist of following Elected and Ex-Office members:

a) Elected Members: President, President-Elect, Hon. Secretary, Hon. Treasurer and zonal Representatives as Council members.

b) Ex-Officio Members: Immediate Past President, Presidents of the four zonal chapters.

B. The Council will be elected on zonal basis as per following method:

i) Each of four zones (viz. North, East, West & South) will have at least one member on the council, irrespective of the number of full members present in the zone.

ii) Any zone which has more than 150 members will have 2 members in the Council.

iii) Each zone will be represented on the USI Council by not more than two members.

 

v) Council members from any zone will be elected by the full members of the USI at the annual General Body Meeting.

vi) For any causal vacancy in the Council that may occur, the council shall be empowered to nominate either a council Member as the Officer of the Society, or an ordinary member as Council member, in a nominated capacity only, until the next Annual General meeting.

vii) The Chairman and the Editor of the Editorial committee of the Indian Journal of Urology will be special invitees of the Council when journal matters are discussed.

No member of the Society shall be eligible for election of Member of the Council unless he/she has served for at least five years at the time of election as a member of the Society.

ix) The representatives in the council shall be elected for two years.

x) Council nominations for members shall be made by two Full members, along with a written consent by the candidate agreeing to the nomination.

xi)  No member of the Society shall be eligible for election as member of the USI Council unless he or she has completed a full term as a Council Member of the Zonal Chapter.

xii) Nomination for officers of the Council shall be made by two Full members along with written consent of nominee.

xiii) All nominations for council election should reach the President-elect of Urological Society of India by the date fixed by the Hon. Secretary.

14.      Duties of the Council:

a) The Council shall constitute the executive authority of the Society in all matters scientific, business and financial.

b) The Council shall be responsible for arrangement for the business and scientific parts of the Annual General Meeting.

c) The Council shall have the powers to appoint any Sub-Committee for any specific purpose of any aspect of the functioning of the Society. Such committees shall be responsible to the Council. The reports of such committees shall be incorporated in the reports of the Council and submitted by the Council at the General Meeting.

d) The Council shall have powers to invest money of the Society with due regard for existing laws.

e) The Council shall be executive body to review the application forms of the Associate members to be promoted as full members as and when occasion arises.

f) The Council shall meet at the call of the President. Five members shall constitute a quorum.

g) The Council shall have powers to elect the members of the editorial committee and the Officers of the Indian Journal of Urology as laid in the rules and regulations of the journal.

h) An Officer or a Council Member who fails to attend two consecutive Council meetings without valid reason and without prior intimation will be deemed to have forfeited his post.

15.      General Meeting:

 a) The Annual General meeting shall consist of two parts, viz., business and scientific.

b) The Annual General business Meeting shall be held not later than ten months after the date of the termination of the financial year of the Society.

c) The Council shall have the powers to convene such other business meeting it deems necessary, when it shall be called a special general meeting.

d) The Council shall have the powers to decide to convene such other Scientific meetings besides the annual one as it deems desirable.

e) The agenda for the Annual General Business meeting shall be:

i.   To receive the report of the Honorary Secretary.

ii) To receive the report of the Honorary Treasurer and the audited statement of accounts and balance sheet.

iii) To approve new members to the Society as recommended by the council.

iv) To elect officers and members of the Council.

v)  To elect the auditors.

vi) To consider other business as the Council may determine.

vii) To consider any resolution or amendments to the rules submitted by members in accordance with Rules 15(g) & 19.

Quorum of the Annual General Body Meeting shall be constituted by fifty full members. If the Quorum is not formed in the first instance, the meeting shall be dissolved immediately and reassembled after 15 minutes, when the presence of a minimum of 15 full members shall fulfill the requirement of the Quorum.

ix) Resolution: Any member desirous of moving a resolution at the Annual General meeting shall notify the same in writing to the Hon. Secretary at least six weeks before the date of such meeting.

16.      Journal of the Society:

a) The Indian Journal of Urology shall be the Official journal of the Society.

b) The management and functioning of the journal shall be as per rules and regulations already laid down and approved of by the Council of USI

17.      Take over of the Assets and Liabilities:

The assets and liabilities and other accounts of the existing Association of persons known as the Urological Society of India at the time of adoption of these rules and regulations and registration Act, 1860 shall be taken over by the Society and the account shall continue to be operated in the same manner as earlier.

18.      Dissolution:

Any number not less than three-fifths of the members of the Society may determine that the Society shall be dissolved, and thereupon it shall be dissolved forthwith, or at the time then agreed upon, and all necessary steps shall be taken for the disposal and settlement of property of the Society, its claims and liabilities. If upon dissolution or termination of the Society there shall remain after discharge of all the debts and liabilities any property or funds what so ever they shall be given or transferred to an institution or institutions having similar objectives as the Society which shall be determined by the votes of not less than three-fifth of the members of the group at the meeting at the time of dissolution.

19.      Amendments of Rules:

Notice of a proposal to repeal, amend, or add to the existing rule/rules shall be forwarded to the Hon. Secretary, in writing, not later than six weeks before the date of the Annual General Body Meeting. All the amendments to the rules suggested by the member, by the members, or by the Council shall be circulated to the members at least two weeks prior to the Annual meeting by the Hon. Secretary. The proposal shall appear in the agenda of the meeting in the form of a resolution duly proposed and seconded. No proposal shall be considered passed unless it is approved by a majority comprising of at least three-fifth of the full members present during voting.

20.      Zonal Chapters shall be constituted as follows:

North Zone - Rajasthan, Punjab, Haryana, Uttar Pradesh, Himachal Pradesh, Jammu & Kashmir, Delhi & Chandigarh, Uttarakhand

South Zone - Tamil Nadu, Kerala, Karnataka, Andhra Pradesh, Pondicherry, Andaman & Nicobar Islands

Tamil Nadu, Kerala, Karnataka, Andhra Pradesh, Pondicherry, Andaman, Nicobar Islands & Lakshadweep

West Zone - Maharashtra, Gujarat, Goa Daman and Diu, Madhya Pradesh, Chhattisgarh

Maharashtra, Gujarat, Goa Daman and Diu, Madhya Pradesh, Chhattisgarh,Dadra & Nagar Haveli

East Zone - Orissa, Bihar, West Bengal, Assam, Arunachal Pradesh, Meghalaya, Mizoram, Nagaland, Sikkim & Manipur
Orissa, Bihar, West Bengal, Assam, Arunachal Pradesh, Meghalaya, Mizoram, Nagaland, Sikkim, Manipur, Jharkand & Tripura

Zonal Chapters will be guided by their own Zonal Constitution, in accordance with the ‘Guidelines for zonal chapters’ issued by USI.